When Was Your Last Technology Strategy Session?

PublisherSol Minion Developmenthttps:https://assets.solminion.co/logo.svgPublished Small Business data securitytechnology strategy

An information technology audit evaluates a business' technical infrastructure and operations in order to identify technologies that are aging and need to be upgraded or replaced. As technology ages, it can start to create unnecessary costs, security vulnerabilities, and prevent continued progress and efficiencies within the business. That is why we recommend periodic technology audits for our clients. These audits can be done internally by a qualified employee our outsourced to an IT auditor.

What to look for in a technology audit

There are two key components that we want businesses to review: hardware infrastructure and the underlying technology that applications are running on. In reviewing these areas, the business will want to assess the following:

We recently ran into a case involving what should have been a simple data migration. However, once we got into the underlying technology, we discovered outdated and unsupported versions of their software platform, their operating system, and their web server. This all combined to create the perfect storm of outdated and abandoned cryptography, turning a simple data migration into a major technology project. Of course, this was a big surprise to the client. The lesson here is that regular technology audits can keep your business from these surprises while ensuring that your systems are safe, current, and easily maintained.

When are audits required?

The frequency of technology audits is dependent on your business. For example, businesses that need to maintain compliance with HIPAA and PCI may undergo random, external audits in addition to regularly scheduled audits. Certain events can also trigger an audit, such as a data breach, attempted hacking, business acquisitions, and expansion of the team. Aside from those cases, you should schedule a technology audit at least annually -- no less than every two years -- but verify that with your technology team. There are also cases where some items were left incomplete from your previous audit. Don’t let those linger until the next audit. Plan time and budget to get those items completed as soon as possible.

Signs that you need to do an audit

The first symptom of a heart attack is often...the heart attack. The same goes for a technology audit. The first sign that an audit is needed is the absence of any previous auditing. If you have not audited your technology, make that a priority. Aside from that, other signs or symptoms that your business might need an audit are:

A note on cloud-based software

Technology that is based in an external cloud is generally outside of the scope of your technology audit. However, if cloud-based software is integral to your operations, then you’ll want to include a review of that as part of your analysis. For example, we recently brought on a new client who uses a scheduling platform to set appointments. One of the issues they were having was that the information received from this software had to be entered multiple times into their own internal systems. The result was that their own customers had to fill out redundant information several times during initial appointments. A review of their technology identified this, and we were able to iron out that kink, creating more efficient information processing and happier customers.


Companies need to get in the habit of conducting regular information technology audits for both their infrastructure and underlying application technologies, just the way they do with their financials and inventory. A good, regular audit will help prevent potential catastrophes while also ensuring that your business stays ahead of the game in the market.

Contact us now to discuss your current technology.